City of Saginaw MI -
MUNICIPAL CLERK'S WEEK
The week of May 6-12, 2018 has been proclaimed MUNICIPAL CLERK’S WEEK by the International Institute of Municipal Clerks (IIMC), the professional association of 14,500 county, city, village, and town clerks located in every state, Canadian province, and 15 other countries. This event features a weeklong series of activities aimed at increasing the public’s awareness of Municipal Clerks and the vital services they provide for local government and the community.
Municipal and Deputy Clerks' main function is to serve as the council’s foundation. Other important duties include, but are not limited to, preparing agendas, taking minutes, maintaining ordinance and resolutions files, keeping the municipality’s historical records, processing permits and serving as the clearinghouse for information about the local government.
"Because some elements of government are always changing, Clerks must stay current of changes so they can advise their council and inform their community,” said Tim Morales, City Manager. “The members of our Clerk’s Office are constantly studying to learn new material and to increase their knowledge of governmental issues."
Another important responsibility of the Municipal Clerk is administering part or all of the local election functions. Throughout the week of May 6, the Saginaw City Clerk’s office will visit local high schools to encourage students who are 17 and 18 years of age to register to vote, and to remind students that 16 and17 year olds can work as an election inspector with the City during upcoming elections. The Clerk’s office will also meet with various neighborhood organizations and community groups to discuss the new election equipment, changes in polling locations, and to announce the open houses for the public to work hands on with the new equipment and the new ballot style.
"The public often takes the administration of an election for granted,” stated Janet Santos, Saginaw City Clerk. “In reality, it takes Municipal Clerks months to organize and prepare this key element in the democratic process which must be done correctly for the whole system to work. Our goal during Municipal Clerk’s Week is to inform the public of the changes taking place during the upcoming elections and to celebrate the role that we play throughout this process."